3. How to approve and deny funding requests via central dashboard Institutional portal users can approve or deny each funding request under their profile.
Visit the funding requests tab to review research articles accepted for publication by participating RightsLink ® publishers, including BMJ Group. Once an author affiliated with your institution has an article accepted for publication, you will be alerted by email, which will include the article information. If you approve the request, the order will be deducted from the available APC fund, and the author will be notified of the approval. If you deny the request, you must provide a reason for the denial, which will then be shared with the author so they can take the next best action (resubmit the request or pay themselves).
Approving funding requests Click the green ‘Approve’ button and the following pop-up will appear, asking you to confirm your intent to approve funding. Once approved: If you approve the request, a confirmation email will automatically be sent from RightsLink ® to the author. The article will proceed through production and is then published open access in the journal of your choice. The order confirmation page is updated to reflect a Funding Approved message displayed above the charges table. The transaction appears on the next eligible invoice per the billing profile’s ‘Invoice Grouping’ and ‘Invoice Frequency’ settings. Denying funding requests When you deny a funding request, the following screen appears: The drop-down list includes predefined reasons for denying a funding request. One of the following might be selected. • APC exceeds maximum fee limit • Missing required Creative Commons license • Funding no longer available • Questioning author affiliation • Other (note below). If you select Other (note below) you will be prompted to supply supplementary information. When you deny a request, an automated email will be sent to the author. This contains the reason for denial and will prompt the author to take the appropriate best steps. Funding statuses, including deny reasons, appear in your reports so that you can easily filter and
analyse patterns. OA
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