3. How to approve and deny funding requests via central dashboard Institutional portal users can approve or deny each funding request under their pro fi le. Visit the funding requests tab to review research articles accepted for publication, by participating RightsLink ® publishers including BMJ. Once an author, a ffi liated to your institution, has an article accepted for publication you will be alerted by email, which will include the article information. If you approve the request, the order will be deducted from the available APC fund and the author will be noti fi ed of the approval. If you deny the request, you must provide a reason for the denial which will then be shared with the author so that they can take the next best action (resubmit the request or pay themselves).
Approving funding requests Click the green 'Approve' button and the following pop-up will appear, asking you to con fi rm your intent to approve funding. Once approved: If you approve the request, a con fi rmation email will automatically be sent from RightsLink ® to the author. The article will proceed through production and is then published open access in the journal of your choice. The order con fi rmation page is updated to re fl ect a Funding Approved message displayed above the charges table. The transaction appears on the next eligible invoice per the billing pro fi le’s 'Invoice Grouping' and 'Invoice Frequency' settings. Denying funding requests When you deny a funding request, the following screen appears: The drop-down list includes prede fi ned reasons for denying a funding request. One of the following might be selected. • APC exceeds maximum fee limit • Missing required Creative Commons license
• Funding no longer available • Questioning author a ffi liation • Other (note below).
If you select Other (note below) you will be prompted to supply supplementary information. When you deny a request, an automated email will be sent to the author. This contains the reason for denial and will prompt the author to take the appropriate best steps. Funding statuses, including deny reasons, appear in your reports so that you can easily fi lter and analyse patterns.
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